Owner engineering/site supervision
General Duties
Supervising / Owner Engineering the whole activities of the EPC work of a utility-scale solar PV station (30 MWp) including all engineering aspects (Civil, Electrical, Mechanical)
Activities: All project activities including:
· Management
· Budget and schedule management
· Document control
· Handling and reviewing contracts
· Supervising Installation and commissioning
· Reporting
· Ensuring all energy efficiency measures are implemented in all aspects of the projects including all equipment and all operational activities
· QC/QA
· HSE, Risk mitigation
Specific contractual duties for this project includes:
1. Hold regular project control and progress meetings with the EPC contractor which may include:
· Logistic/organizational meetings to review the proposed staffing from the EPC contractor and its sub-contractors, review the main components delivery plan at the Site (above all during construction activities in adjacent sites and/or in view of possible delays in shipment of components);
· Technical meetings to discuss unexpected issues encountered during the construction;
· Site progress/review meetings;
· QHSE meetings;
· Meetings during commissioning and Provisional Acceptance tests; and
· Other meetings at the Site and/or at the DNV GL office in Dubai as required by the
· Customer.
· Interact with insurance advisor
2. Reviewing the design and documentation provided by the EPC contractor, commenting on technical aspects of the design including but not limited to the suitability, quality and fitness for purpose of the works proposed by such design and documentation;
3. Inspecting the quality and specification of items delivered to site, as far as reasonable, prior to their installation;
4. Review the EPC contractor’s proposed project management system and monitor its
correct application;
5. Ensure that the Environmental and Social Management Plan (“ESMP”) and IFC performance standards from PS1-PS4 are correctly implemented and maintained during the construction, commissioning and operation (for the first two years) of the Project. The subcontractor shall review the system adopted by the EPC contractor to keep track of the actions undertaken to comply with the ESMP and any possible deviation from the requirements of the plan;
6. Review the working practices adopted by the EPC contractor and its sub-contractors,
including how the works from different teams are organized and harmonized to ensure the achievement of the requested level of quality, health and safety;
7. Assist the Project Owner providing technical support in analyzing and verifying claims of the EPC contractor or insurance claims. The technical support can include review of technical report or drawings from the EPC contractor and meetings with the Customer and EPC contractor
Specific duties with respect to civil works:
· Provide all the necessary on-site project supervision and monitoring;
· Monitor the setting out of the site foundations and all other civil works to ensure compliance with the EPC contract, project consents and other technical requirements applicable;
· Review and monitor the execution of the contractor’s quality plan and quality control procedures and regimes.
Specific duties with respect to electrical works:
· Provide necessary on-site project monitoring including factory acceptance tests (based on documents) on electrical components;
· Review protection requirements and verify that the EPC contractor ensures that the appropriate equipment is procured and installed in accordance with these requirements;
· Ensure that the contractor progresses the design and implementation of the site electrical infrastructure works and monitor the design, manufacture, delivery, installation and commissioning of the infrastructure by the contractor in accordance with the requirements of the contract specifications including factory acceptance testing as necessary;
· Review and monitor the execution of the contractor’s quality plan and quality control procedures concerning the electrical works. Review the draft switching schedules, electrical operating procedures and site safety rules for commissioning and subsequent operation of the Project for approval, adoption and implementation by the Customer;
· Review and monitor the commissioning program and procedures, safety procedures and controls before energization of the site electrical infrastructure and the PV modules;
· Monitor liaison between the EPC contractor and Customer about acceptance of the on-site connection and substation and coordinate the interface between the contractor and the Customer up until the expiry of the term of the contract.
Specific duties concerning PV modules:
· Monitor the progress of the EPC contractor to ensure that the PV modules are delivered, installed and commissioned in accordance with the EPC contract;
· Witnessing, overseeing and reporting to the Customer on the construction, installation, testing and commissioning of the Project;
· Undertake a high-level visual inspection of a sample of PV modules immediately before energization to determine as far as reasonably practicable its fitness for energization and report to the Customer and the contractor any outstanding works, defects or deficiencies and progress completion of remedial works as necessary;
· Due to the large number of PV modules to be installed, select a representative sample of modules for a visual inspection (50%), and the review of the flash tests for all the PV modules supplied to the projects;
· Ensure the SCADA is fully functional and accessible from remote locations;
· Review performance tests (carried out in the factory) certificates.
